In this article

1. What is Vivi
2. How to use Vivi
3. Playing Video in Vivi
4. Vivi Browser Extension
5. FAQ's & Troubleshooting
6. Vivi Split Screen
7. Annotate
8. Updating Vivi
9. I have a Guest to the College, can they use Vivi?

When playing Videos on Vivi, we recommend you use the 'Play Direct Video' feature.  You can use this when playing videos from Youtube or Clickview. For help playing Clickview videos directly on Vivi, please see Clickview

What is Vivi?

Here is an introductory video on Vivi.  If you have 20 minutes, this is a good way to get yourself familiar with Vivi

Vivi is a wireless screen mirroring system which allows you to mirror your computer screen to a Vivi supported Display in the College.  This avoids the need to use a VGA or HDMI cable to your screen or projector, and allows the presenter more flexibility in the classroom.

To use Vivi you need to install the Vivi application on your computer.  Vivi supports Windows, Mac OS, iOS and Android. 

You can download the Vivi application from https://www.vivi.io/downloads

Note for Mac Users: Vivi is also available for you to install from Self Service.

How to use Vivi

1. Download and install Vivi onto your computer

2. Log into Vivi using your College Username/Email address and password.

3. Select your room, which are split out by School -> Building -> Room.    You can also just type the room name into the Search box to find your room.  eg "i5" or "C2"

4. Once you are connected to your room, select 'Share Screen'

Your computer will will then be mirrored.  NOTE FOR MAC USERS: If you are using a Mac Computer, you will be given the instruction to click on the AirPlay icon at the top of your screen, and select the room from there.

Playing Video in Vivi

To play video or a movie in Vivi, we recommend you use the built in "Play a Video Direct" feature which is built into Vivi.  

Playing a video directly from Vivi means that you can continue to use your computer while your class is watching a video.  It doesn't tie up your computer.   Playing direct from Vivi also removes the lag which higher quality videos sometimes experience when trying to stream from your computer.   Streaming high-resolution videos from your computer requires a lot of bandwidth as your computer needs to both download the video from the internet and upload the video to Vivi at the same time.  

In Vivi, find your room and Click on the button 'Play Video', and then either upload a supported video file, or paste a Video URL.  Vivi will play the video for you, and allow you to continue using your computer.  NOTE: You do not need to be sharing your screen with Vivi for this to work.

Copy and Paste a link from Youtube, into the Vivi direct video screen like below.  If you have multiple videos, you can copy in multiple video links.  Prepare your Vivi video playlists in advance of your lesson and save it so that it is ready to play when you get to class. Do this by pressing the Save Playlist button.

6. While videos are playing, you need to leave Vivi open or minimised on your computer while Vivi is playing a video, or while you are presenting to the screen.

For more information on how to use Vivi, and for information on how other teachers are using Vivi, please refer to the Vivi website https://www.vivi.io/classroom-resources

Vivi Browser Extension

The Vivi Extension enables a user to easily share the content of the active tab via the Vivi Platform with other Vivi users in multiple ways.  

You can user the Vivi extension to share your current browser tab by presenting it on the screen.

If you are playing a Video on youtube, you can use the browser extension to share the video direct on the Classroom screen.

The 'Share link' option in the browser extension allows other users who are logged into your room on Vivi to receive the URL of that web page.  This is an easy way to share the URL with your class.

To install the Vivi extension in your web browser, click on this link http://extension.vivi.io/   (supports Chrome and Edge browsers)

Vivi Split Screen

This feature enables up to four devices from different users to share on the display simultaneously.

1. Connect the room you would like to split screen

2. Click on the room button and enable split screen

3. Next, present your screen and choose which quarter of the screen you would like to place your screen or using the student control method choose which quarter you would like the student's device to be placed

   You can also choose if you want audio to be muted or not from the user device

4. If you would like to stop presenting either one all or all people presenting this can be done by simply pressing the stop option and selecting either the quarter you want or all.

For the full instructions on using Split Screen, click here https://vivi.atlassian.net/wiki/spaces/SHUB/pages/252051502/8.+Split+Screen

Annotate

Annotate directly to your screen using a virtual whiteboard

Save your Vivi Whiteboard page directly to your OneNote or OneDrive.

FAQ.

How do I know if my classroom or meeting room has Vivi?

All classrooms should have Vivi installed.

You can also find the full directory of Vivi units when you open the Vivi app and list the rooms in each building.

How do I allow my Students to present to Vivi?

The student should log into Vivi using their own email address and password, and join the Room.

The teacher should then click on 'Give Student Control' from Vivi on the teachers computer.  The teacher and student need to be connected to the same room in Vivi.   

Once the teacher gives student control, the student can click the 'Present my Screen' button.  For more information, see https://vivi.atlassian.net/wiki/spaces/SHUB/pages/174577/3.4.+Give+Student+Control

Vivi stops mirroring my screen after a few seconds, why?

Make sure Vivi is running on your computer while you are mirroring to Vivi.  If you shut down Vivi on your computer, then your mirroring will stop.

Your computer needs a good WiFi connection to the room you are in. Its possible that your computer has connected to a nearby classroom instead.  The easiest way to fix this is to turn your wifi off and on again.

Vivi is not showing on the screen in my room

Ensure that your screen is turned on, and that the screen is set to the correct HDMI input.  This is typically HDMI 1.    Use the remote control for your classrooms TV or projector to make sure the correct input is selected.

You should see a screen with the Blue Vivi screen on it, with the name of the Vivi room at the bottom.

My Room has TWO screens, how can I present to both screens?

When you open Vivi and select your room, click on the 'chain link' icon.

You will then be asked to select which screens you want to present to. For Example, in Classroom i0,  there is screen i0-a and i0-b.  You can select these two screens.   

Now when you use this classroom, you will be asked if you want to present to screen a, or screen b, or Both!

I have a Guest to the College, can they use Vivi?

Yes.   You can issue your guest with a temporary Vivi Login code to use the Vivi in your room.  (NOTE: You must not use your College username and password for your guests to use)

NEW!  - There is now a web app for guests to share their screen without installing the Vivi application.  Simply ask them to go to app.vivi.io 

(You will need to have created them a Vivi Guest code for them to log in with).

1. Your guest will need to connect to the College Campus Guest wireless network, and download the Vivi application from the internet.   They can find it by Googling 'Vivi Downloads' or go to https://get.vivi.io

2. On your computer, open Vivi, and find the room you are using.  Click on the room you want your guest to use, and then click on the 'Add Guest' button at the top right.

3. click on 'Invite Guest Presenter'

 4. Choose a duration for the guest code to be active, and then click 'Create Guest Code',    Give the guest code to your guest, which they can log into Vivi using the guest code.  NOTE: Do not give your College username and password to anyone.

Vivi Updates

Occassionally when you open Vivi, you may see a notice that there is an update for Vivi. You will need to download and install the update to make sure that Vivi works optimally.

1. In Vivi, click on the download button

 2. Download the Update

3. Once the Vivi installer has downloaded, open the downloaded file from your downloads.

4. Run through the wizard to install Vivi.  Keep the default options and just press next.

5.  Once the install has finished, open Vivi and you should now be running the latest version.